Landscaping contractor software: estimates and invoices for installs and visits
QuickAdmin helps landscapers price installations from the quantities they enter, send the estimate, and invoice approved work with payment status on the same job. Keep recurring maintenance separate from one-time installations in your scope.
Updated: . Plan limits follow the published pricing.
Create your first estimate free See plans and limits
Who this is for
Landscape installers, lawn and garden crews and small outdoor-services businesses that quote beds, soil or mulch volume, plant counts, travel and disposal, and bill each visit or project.
Scope to settle before you price: Separate recurring maintenance from installations. Price beds, soil or mulch volume, plant counts, travel, equipment, disposal, and visits.
A mulch estimate needs bed area and depth. Keep installation scope separate from recurring service quantities and frequencies.
What you can do in QuickAdmin
Every row is a capability on the published plan lists. Higher plans include the access of the plans below them.
| Job need | In QuickAdmin | Plan |
|---|---|---|
| Price installs line by line | Itemize beds, soil or mulch, plants, equipment, travel and disposal on the estimate. | Free (6 per month) |
| Invoice approved work | Convert the approved estimate into an invoice linked to the job. | Free (3 per month), Basic (unlimited) |
| Collect payment | Integrated online payment, status tracking and overdue reminders. | Basic |
| Keep before and after photos | Attach photos and documents to jobs and invoices. | Advanced |
| Track crew time | Shift management for employees. | Advanced |
Worked example: mulch volume for a bed
Fictional bed. Mulch is ordered by volume, so the estimate needs bed area and depth. Convert to cubic yards by dividing cubic feet by 27.
| Line | Basis | Result |
|---|---|---|
| Bed area | Measured | 400 sq ft |
| Depth | 3 inches = 0.25 ft | 0.25 ft |
| Volume | 400 × 0.25 | 100 cu ft |
| Cubic yards | 100 ÷ 27 | 3.70 cu yd |
| Order quantity | Round up (ordering allowance, labeled) | 4 cu yd |
| Mulch cost | 4 × $45.00 (fictional price) | $180.00 |
Delivery, spreading labor, edging, travel and disposal are separate lines. Quote installations and recurring services as different scopes.
Limits to know first
- Recurring or scheduled maintenance billing is not listed on the published plans; invoice each visit or project you enter.
- QuickAdmin does not measure beds or properties; you enter the quantities.
- Photos and documents, and shift management, need Advanced.
- The cost example is a fictional worksheet, not a local price list.
Estimating records do not replace engineering, code review or professional judgment on the job.
Check it yourself
- Test on a real job with the Free plan: 6 estimates and 3 invoices per month, one user, two jobs, no payment details needed.
- Download the landscaping cost example (CSV). The sheet uses fictional quantities and rates; replace them with your own quotes.
- Compare every limit with the pricing page and the features map before you pay for a plan.
Free tools for this work
- AI materials list estimator – Draft a materials list from a job description and verify its quantities.
- Weather risk assessor – Review forecast risks for outdoor work in the city you enter.
- Trip charge advisor – Estimate travel distance, drive time, and a charge to review for the visit.
Guides for landscaping contractors
- Landscaping estimate template and invoice workflow
- Efficient billing for landscapers
- How to make an invoice
- Landscaping billing workflow
Looking for the general workflow instead? Read estimate and invoice software for contractors.